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Compiling your documents individually: Instructions and tips

Are you searching for data and documents for your project, quotation, or order? Our instructions explain to you how to access them quickly and easily as documentation packages.

Our documentation packages – your added value

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All the data and documents for each quotation, order, or an entire project – clear and concise in a single package. With your order or project reference, you can bundle up your own individual documentation package with an interactive index. In the process, you yourself define the desired documentation types and languages.

Especially in the case of complex products or projects, it is important to keep an eye on everything and to always have the necessary documentation at hand. You can easily compile our documentation packages in a customized manner and then either download them or have them sent to your e-mail address. After unpacking the package, an interactive index with all the necessary data is available for you. This means that you do not need to spend precious time searching for the important documentation. The desired documentation package is always available, whenever you need it. What do you have to do? Register as a user on Online Support to benefit from the full function scope.

The most important points at a glance

What are documentation packages?

A documentation package is a compilation of various types of documentation in over 30 languages regarding a quotation, an order, or a project. The package is produced online and is available for you to download.

What do documentation packages contain?

Documentation packages contain the data and documentation that you require concerning a quotation, an order, or a project. You can specify yourself which types of documentation should be "bundled together" in which languages in the package. In addition, a documentation package also contains an interactive index, giving you an overview of the content that you can sort and filter.

Who can create documentation packages?

A user who is registered and logged into Online Support is necessary for creating a documentation package. Register right away, so that you can create documentation packages.

How do I get my documentation package?

After you have compiled the necessary documentation and the package has been created online, you can download this package directly or you can send the link to the package by e-mail.

What does the term "interactive index" mean?

In the index file, you can navigate, filter, and/or sort, etc. directly in the overview. In this way, you can sort the documents by document type, e.g. all the spare parts lists, or by items.

Your benefits

  • Save time

    and create a customized package with just a few clicks.
  • Customer-specific documents in a package

    for complex products or projects, but also for extensive quotations and orders.
  • Interactive index is included

    for a customizable overview of the documentation package and its contents.
  • Individual compilation

    of languages and documentation types.
  • Forwarding function for the documentation package

    by e-mail with the link to the download of the package.

You want to know how?

We shall show you below how you can create your very own documentation packages:

Instructions for creating your customized documentation package

To generate documentation packages, log into Online Support. You can then create your own documentation package step by step.

1. "Quotation or order number" instructions

Using the SEW-EURODRIVE quotation or order number

As a logged-in user, you can use the central icon (sheet of paper) at the right-hand edge of the screen to directly access the documentation package function. Here, you can use your SEW-EURODRIVE quotation or order numbers to quickly create and access entire documentation packages.

Repeat this process to create a documentation package for several transactions.

When you confirm this selection with "Next", you move to the selection of the languages and documentation types. Here, you can specify yourself which documentation types you wish to have in which languages. Specify the required documentation types and languages and confirm your selection with "Next".

The data will then be compiled for you, and will be ready to access after a short time. If you forward the package, this e-mail will contain the link to download the documentation package. You would prefer not to wait? Arrange for a notification by e-mail as soon as the documentation package has been created.

The compressed files will be available for you after they have been unpacked.

In the index file, you can navigate, filter, and/or sort, etc. directly in the overview. In this way, you can sort the documents by document type, e.g. all the spare parts lists, or by items.

2. "Inquiry or order reference" instructions

Using your inquiry or order reference

You can conveniently request your documentation packages using your individual inquiry or order references.

To do so, call up the transaction overview and proceed as follows:

  • Select one or more of your transactions. Or first filter using other data.
  • The selection "CAD / documentation package" leads you to the "Create documentation package" function.

Creating documentation packages

Here, you can specify yourself which documentation types you wish to have in which languages. Specify the required documentation types and languages and confirm your selection with "Next".

The data will then be compiled for you, and will be ready to access after a short time. If you forward the package, this e-mail will contain the link to download the documentation package. You would prefer not to wait? Arrange for a notification by e-mail as soon as the documentation package has been created.

The compressed files will be available for you after they have been unpacked.

In the index file, you can navigate, filter, and/or sort, etc. directly in the overview. In this way, you can sort the documents by document type, e.g. all the spare parts lists, or by items.

3. "Project reference" instructions

Using your project reference

You can conveniently request your documentation packages using your individual project references.

To do so, call up the transaction overview and proceed as follows:

To do so, call up the transaction overview and proceed as follows:

  • A list of all of your created transactions allows you to make a customized selection of single or multiple project references.
  • The selection of "CAD / documentation package" leads you to the possible selection of languages and documentation types.

Creating documentation packages

Here, you can specify yourself which documentation types you wish to have in which languages. Specify the required documentation types and languages and confirm your selection with "Next".

The data will then be compiled for you, and will be ready to access after a short time. If you forward the package, this e-mail will contain the link to download the documentation package. You would prefer not to wait? Arrange for a notification by e-mail as soon as the documentation package has been created.

The compressed files will be available for you after they have been unpacked.

In the index file, you can navigate, filter, and/or sort, etc. directly in the overview. In this way, you can sort the documents by document type, e.g. all the spare parts lists, or by items.

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We'll be glad to assist you.

Do you have any questions about creating templates in Online Support? Just send us a message.

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